Administrator
This job does not exist anymore.
Try running a new search or browse our vacancies.
Or fill in the form below to receive job alerts.
| Job Type | Permanent |
| Location | Hatfield |
| Area | Hertfordshire, UK |
| Sector | Other Construction Roles |
| Salary | Upto £25,000 + Benefits |
| Currency | GBP |
| Start Date | Immediate / 1 Month |
| Advertiser | Robert Ferrari |
| Telephone | 01727854054 |
| Job Ref | RF2277 |
- Description
- The main purpose of the role is to provide administrative support to the relevant department and as required whilst organising and supervising all the administrative activities that facilitate the smooth running of the office.
Main Duties
- Identifying and organising works for the office based on different requirements over the course of different projects
- Ensure office filing systems are up to date in line with GDPR / client contracts and modify accordingly
- Prioritise and manage workload
- Checking and sending any accounts documentation to the relevant accounts team within the deadline
- Managing the new employee equipment, desk allocation and set up
- Provide a PA support to the Divisional Director
- Supervising the work of direct reports and monitoring the workload and work rate
- Liaising with members of the senior management team, and other departments as required
- Dealing with complex queries and complaints from internal and external individuals on the telephone, by email and in person in a professional manner
- Writing reports as and when necessary
- General office duties as and when required (e.g., filing, printing, photocopying, etc)
- Conduct Appraisals and maintaining Appraisal records
- Administering systems as and when necessary, relevant to the department
- Reception and telephone responsibility as required
- Induction of office based and site-based administration staff, including setting up new employees on the relevant company systems
- Arrange PR and client events as requested by theDirector
- Arranging travel and overnight stays as and where necessary
- Coordinate meetings and conferences (including, room and lunch bookings, etc)
- Type and word process various documents and electronic information
- Manage, organise and update relevant data using the relevant applications
- Arrange and where necessary participate in meetings, conferences and project team activities, taking minutes and actioning relevant tasks in a timely manner
- Receiving, collating and correctly storing or destroying information generated through the department
- Maintaining the stationary supply
- Updating and creating SharePoint sites and data to ensure smooth running of projects
- Ensure that all emails are dealt with appropriately, professionally and in a timely manner
Experience
Essential
- Previous experience within an admin-based role
- Dealing with telephone enquiries
- Computer literate in MS Office
- Ability to interpret and extract data contained within databases and spreadsheets
- Able to work on own initiative and as a team member
- Excellent verbal and written communication skills
- Organised and efficient administration skills
- Competent clear and concise
Desirable
- Advanced skills in MS Office
- Previous supervisory experience
- Experience using SharePoint & Viewpoint
- Experience using Visio
- Confidentiality in handling sensitive data and able to work in line with GDPR regulations
- A confident and adaptable communication style
- A self-motivated conscientious approach but with the ability to work as a team at all levels
- Effective organisation and planning skills with the ability to meet tight deadlines
- Have an excellent understanding of internal and external stakeholder needs
- An analytical approach
Salary on offer is up to £25k plus benefits
Please apply by forwarding an upto date copy of your CV