Office Administrator
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| Job Type | Permanent |
| Location | Epping |
| Area | London , UKEssex, UKHertfordshire, UK |
| Sector | Other Construction Roles |
| Salary | £24,000.00 to £32,400.00 dependent on experience |
| Currency | GBP |
| Start Date | Immediate / 1 Month |
| Advertiser | Robert Ferrari |
| Telephone | 01727854054 |
| Job Ref | RF2308 |
- Description
- A highly regarded construction company who specialise in construction, rapid & planned maintenance and building bespoke environments for the leisure, public and education sectors.
Their relationships are built on trust and their reputation matters to them.
Their office administrators play a critical role in our ability to achieve our goals by creating and maintaining strong relationships with our clients and suppliers.
Their office administrators would be the first point of contact for clients, suppliers and sub-contractors. You would need to be able to establish strong working relationships with a wide range of people. You would be part of a strong team, but you also need to be able to use your own initiative and make your own decisions.
Typical work activities:
Typical tasks may include:
• Creating and maintaining strong relationships with our clients and suppliers
• Preparing quotation documents (Xero operating system)
• Allocating work to subcontractors
• Organising labour
• Recording costs (Excel spreadsheets)
• Following our procurement strategy
• Implementing company procedures and H&S regulations
• General office duties, filing, ordering products and administration
• Dealing with a large amount of email correspondence
• Loading purchase invoice details onto Xero accounts
• Answering and making telephone calls from / to clients, sub-contractors, suppliers, and on-site colleagues
• Receiving client requests and processing client orders through to completion
• Updating clients on status of works
• Maintaining continuity of projects by communicating instructions to colleagues both office and site based
• Keeping information accessible by sorting and filing paperwork and electronic documents
• Preparing and updating spreadsheets (MS Excel)
• Provide daily support to all other members of the team
• Opening and distributing the post
• PA duties to the Directors, manage diary and schedule meetings and appointments, screen and direct phone calls and distribute correspondence, make travel arrangements, note taking
• Credit control
Candidates need to show evidence of the following:
• High standard of customer service skills
• High standard of interpersonal and communication skills
• Ability to create and maintain strong relationships with our clients and suppliers
• Be conscientious, well organised and have practical and logical qualities and a methodical way of thinking
• A creative, innovative, sensible approach to problem-solving
• Strong numeracy and typing skills
• The ability to write clear and precise emails to relate information simply to a diverse range of people
• Robust skills in Xero and Microsoft Office software, including Xero Accounts, Word, Excel & Outlook
• The ability to learn new skills and be able to pay attention to detail
• An enthusiastic, polite, friendly, helpful, and caring nature
• Patience and the ability to remain calm in stressful situations
• A willingness and ability to get along with people at all levels
• A positive attitude towards work
• Be thorough and pay attention to detail
• Be reliable, well presented, self-disciplined and have excellent time keeping
• A desire to be part of a successful and friendly team
Candidates showing evidence of the following training would be beneficial:
• Typing, Xero, Microsoft Office Software
• Some knowledge of construction is preferable (but not essential)
Salary band for this role is £24,000.00 to £32,400.00 dependent on experience.
Working hours will generally be 08:00-17:00 Monday to Friday with a one-hour unpaid
lunch break.
Workplace pension.
28 days holiday including UK bank holidays.
This is a permanent full-time position.